GNABC - Excellence for Seniors Care
Constitution and Executive Job Descriptions
Article 1 NAME
1.1 The name of the organization is "Gerontological Nurses Association of British Columbia" hereinafter referred to as GNABC.
Article 2 PURPOSES
2.1 Provide a sustainable and professional organization for all nurses involved in Gerontological nursing within the province of BC.
2.2 Promote and assist in the development of provincial and national standards of excellence in Gerontological nursing.
2.3 Promote educational programs to facilitate best practice in the care of the older adult.
2.4 Promote networking opportunities and foster inter-professional connections for nurses and other health care providers who participate in the care of the older adult.
2.5 Promote and disseminate Gerontological nursing research.
2.6 Influence government, the public, educational institutions, and professional and other organizations involved in the care of the older adult.
2.7 Advocate on behalf of the older adult in regard to health care issues.
2.8 Provide opportunities for affiliations with other provincial and national nursing organizations.
2.9 Communicate information about College of Registered Nurses of British Columbia (CRNBC) and Canadian Gerontological Nurses Association (CGNA) as it pertains to the members of GNABC.
Job Descriptions for Executive Positions
Secretary
The Secretary will be the custodian of all books, papers, records, correspondence, contracts and other documents belonging to GNABC, except those required to be kept by the Treasurer. The Secretary will record and distribute minutes of all proceedings in the books kept for that purpose. The secretary maintains an accurate record of the names and contact information for all members of the provincial and chapter executives.
The secretary gives notices to members of the AGM forty five (45) days prior to the scheduled meeting and of vacant positions not less than ninety (90) days prior to circulation of ballots.
The Secretary will also perform such other duties as may from time to time be determined by the Executive.
Treasurer
The Treasurer will receive all monies owing to GNABC including, but not limited to, membership fees at the beginning of the fiscal year. The Treasurer will also discharge all debts against GNABC by means of cheques, co-signed by the President or in his/her absence, the President-elect.
The Treasurer supervises the collection of and keeps on deposit, the funds and securities of GNABC.
The Treasurer will prepare an annual budget for approval by the Executive and the membership at each Annual General Meeting. The Treasurer will attend to all financial affairs of GNABC, which will include, but not be limited to, arrangement of the annual review within two months of the fiscal year and make application for available financial funds as directed by the executive.
The Treasurer will be a signing officer and also perform such other duties as may from time to time be determined by the Executive.
Newsletter Chair will be responsible for soliciting articles, reports and advertising for inclusion in the newsletter. The chair will lay out and ensure preparation of the newsletter for posting on the GNABC website.
Education Chair will be responsible for advising the executive on educational themes for annual conferences, researching current issues in older adult health to inform the executive and coordinates the awarding of the GNABC annual education grant.
Public Relations Chair will collect and format pertinent information to be included on the GNABC website. The chair will work closely with the webmaster to keep the website updated and available to all members. The chair will also develop media/public relations materials that promote the GNABC role and function and support recruitment/retention of members.
DUTIES OF THE EXECUTIVE
8.1 The Executive of the GNABC will conduct the affairs of the Association between Annual General Meetings and may authorize expenses within the annual budget of GNABC, as approved during the preceding AGM. Exceeding the total expenditures as specified in the annual budget by more than 10% (ten percent) will require the membership’s approval.
8.2 The Executive will hold at least 4 (four) Executive and Chapter President meetings per year, to be called by the President. A Special Executive Meeting may be called by the President and will be called if 3 (three) or more officers request it. Executive meetings may be held by telephone conference calls, provided a quorum takes part in such conference calls. The quorum for Executive meetings shall be a majority of the officers then in place, provided that, at any event, the quorum will be no less than 3 (three).
8.3 At least 4 (four) months before the AGM, the executive will appoint a Nominating Committee. The Nominating Committee will inform the members of the available offices 3 (three) months before the AGM, solicit nominations, and prepare a list of candidates for vacant offices.